Transparency rules require the Parish Council to post a notice inviting people to inspect the Parish Council accounts for a period of 30 working days along with the annual return key sections on the website as well as the notice board

These are the necessary documents

1. The notice of public rights – from 17.6.19 – 26.7.19 with a summary of the publics rights

3. Annual Governance Statement 2018/19 (unaudited)

Minutes of Annual Parish Council Meeting Held on Monday 20th May 2019

Sarah Penn (Vice chair), Ken Turner, Brie Lury, Bridget Sumsion, Richard Patterson David Martin, Peter Fane & Nick Sample (SCDC Cllrs)
Parish Clerk: Penny Tanna Members of the public: 0

1. Election of Chair and Vice-Chair for 2019/20 and Declaration of Acceptance of Office
Sarah Penn in the Chair invited the members to propose a new Chairman. It was proposed by RP and seconded by KT that Andrew Hawthorn should be Chairman. Agreed by all.

Minute: AH to sign the Declaration of Acceptance of Office of Chair at the next meeting

It was proposed by BL and seconded by BS that Sarah Penn should be Vice-Chairman. Agreed by all.

Minute: SP accepted the Vice-Chairmanship & signed the Declaration of Acceptance of Office.

2. Apologies received: A.Hawthorn, R.Hickford, D.Jones (skyped) 3. Declaration of interests received: None

Public Session: None Meeting resumed:

4.

Allocation of Councillors’ responsibilities:
Agreed: that all Councillors would assume the following responsibilities:

Position/ group Chairman
Vice Chairman
Finance
Planning
Strategic applications Village Design Guide Trees/Tree applications Pavilion trustees

Wale Recreation Ground Transport (Roads/buses) Police liaison
Village Hall

Phone box
Allotments
Church
Website/Newsletter
Entertainments Committee David Jones, Brie Lury

Good Neighbour Project GS Library
Village liaison

Richard Patterson & Bridget Sumsion Brie Lury
Bridget Sumsion

2019/20
Andrew Hawthorn (on acceptance)

Sarah Penn Andrew Hawthorn

Brie Lury / Sarah Penn
Ken Turner + RP for transport development David Martin / Andrew Hawthorn
David Jones

Ken Turner, Sarah Penn
David Jones & Brie Lury
Richard Patterson, David Jones, Andrew Hawthorn

Bridget Sumsion Ken Turner

David Martin Bridget Sumsion David Jones

David Martin

Cllr BS volunteered to become Village Liaison, a new role that she felt would give grassroots feedback regarding residents views. Action: Clerk to provide a list of contacts for reporting common issues.
With the number of large developments in South Cambridgeshire it was suggested that it would be prudent to assign a cllr to monitor large applications & consultations. Cllr KT volunteered to head this with Cllr RP to cover strategic transport consultations.

5. To resolve the Minutes of the Parish meeting held on 18th March are an accurate record and be signed by the Chair as such. (minutes circulated prior to meeting)
Minute: Agreed by all as a correct record, signed & dated by the Chair

a) Invitation to GCP Transport Update Meeting on Tuesday 4 June,
5:30-6:30pm Meeting of M11 J11 Park and Ride Engagement group followed by
6:45-8:45pm Meeting of Cambridge South East Transport Local Liaison Forum
Clerk and/or KT will attend meetings
b) Update of latest speed sign data – RP to report at next meeting. He requested volunteers to take turns moving the speed sign. BS offered to help.
c) Discussion of possible LHI bids for 1920-21 (deadline end of July)

Suggestions for possible bids included - resubmission of Bridge Lane/Whittlesford Rd/Church St junction treatment - The provision of a T junction at High St/Whittlesford Rd junction - Priority traffic calming for Newton Rd or Whittlesford Rd or for Bridge Lane
Action: Clerk to check if priority traffic calming is permitted on main roads such as Bridge Lane & Whittlesford Rd.

14. Allotments – The clerk reported there are 2 plots free
A plot holder has requested an enclosure to keep deer & rabbits out which would mean less need for individual fences. Clerk noted with 14 tenants, allotment income would not cover the cost of a deer/rabbit proof fence.
Review of Blennies Patch amenity value. Cllrs discussed ways in which either of the paddocks or rough areas could be developed and utilised for the benefit of the community. An orchard and flower meadow were given as examples. It was decided the allotments should be included within the project
Action Cllrs AH/DM to canvas village opinion and organise a questionnaire for the village weekend.

15. Planning report:
Update regarding the Huawei proposal for the Spicers site. BL circulated a draft report. She noted there was no planning application as yet. The report emphasised the opportunity to improved walking and cyclist routes through the site to connect communities and to provide new areas to experience large scale natural green space away from roads.

Recent applications :

• -  S/0298/19/FL – 74 High St – replacement dwelling – approved by PC

• -  S/0942/19/FL – 44 Hauxton Rd Single storey garage & annexe - no objection made

• -  S/4329/18/OL – Welcome Genome Campus – mixed development plan – transport issues

• -  S/1609/19/DC – 40 Hauxton Rd – Discharge of conditions – for information only

  16. General Village matters
  a) Councillors walk report: Postponed. Cllr BS commented on lack of bus stop signs in the village. Clerk to send her details of the new bus stops on order
  b) Good Neighbours project update. RP reported the singalong held at the Navigator was a big success with 80 people attending. He thanked the Kingdons and all the volunteers for their efforts. The afternoon teas are now well established and friendship networks are developing naturally. However the problems establishing a formal visiting /warden scheme are still an unresolved.

  17.Clerks correspondence
  a) Notification of CCC withdrawal of street lighting energy supply in October. PC will need to go to 3rd party energy suppliers. CCC will send details of the procedure nearer the time
  b) Operation London Bridge – The PC has received details of all possible procedures and protocols that may be needed should a member of royal family or prime minister pass away.
  Action: Details to be forwarded to DJ who will work with the church to put in place a suitable action plan

c) Thank you letter from Shelford Twinning Assoc. received & circulated. RP noted STA, in a joint venture with Shelford Feast, will be holding a Community Ceilidh in the Feast Marquee on 7th July from 7pm.

18. Any other business for next agenda
- A resident says there is a lack of teenage appropriate equipment on the Wale now that the parallel bars have gone. The PC are still waiting for details of a possible table tennis table from the playground group. - BS received an enquiry as to why the remembrance poppies were fewer in some parts of the village. The Chair responded that there were a limited number of poppies so they were placed centrally for maximum impact. However more consideration would be given locations at the next event

The meeting ended 9:40pm Annual Parish Council Meeting: Monday 15th July 2019

Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council

337