Parish Council Agendas and Minutes


Present:

Little Shelford Parish Council

Minutes of Parish Council Meeting Held on Monday 18th November 2019

Andrew Hawthorn (Chair), Sarah Penn, Brie Lury, David Jones, Ken Turner Peter Fane (SCDC Cllr)
Parish Clerk: Penny Tanna Members of the public: 2

1. Apologies received: David Martin, Nick Sample & Richard Patterson.
The clerk 
noted that Cllr RP’s prolonged period of absence was approved by the Parish Council following consultation with the Monitoring Officer.

2. Declaration of interests received: DJ chair of Cricket Club & SSYI.

3. To resolve the Minutes of the Parish meeting held on 16th September 2019 are an accurate record and be signed by the Chair as such (minutes circulated prior to meeting).
Minute: Agreed by all as a correct record, signed & dated by the Chair

4. Matters arising:
a) DJ has met Simon Scott to discuss Operation London Bridge protocol. Briefing notes have been circulated
b) Street Cleaning Dept has not given a clear response regarding the request for a litter bin at the Wale grounds & leaf clearance.

Public Session:
A member of the Wildlife Group stated that they maintain the trees & pollard the willows around the Bradmere Pond incurring significant costs that are not easily covered by fund raising. This is why they have formally submitted a request for an annual grant from the PC. The Chair said the request had been received & was on the agenda for discussion.
An allotment holder complained about neglected allotments and wanted to know what action would be taken. Agenda item 6 would address this issue.
Meeting resumed:

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6.

Allotments
a) Cllr DJ proposed amending the allotment tenancy agreement. It would state plot holders could be charged for clearing neglected plots if they fail to attend to them after being given notice to do so by the Parish Council. An increase to the initial deposit amount required was also discussed.
The clerk noted that there were currently 12 allotment holders and 4 vacant plots of varying sizes, with rent income ranging from £500 - £600. Clerk to investigate the cost of mowing the vacant plots where possible.
Minute: Members agreed to implement the new tenancy agreement. Existing tenants to be contacted to introduce the new agreement for the current year or in October 2020.

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b) Update on Blennies Patch woodland/orchard project.
Blennies Patch is an area of parish-owned land at the end of Garden Fields. At the village weekend residents were asked about ideas for making more use of the land. There was a great deal of support for a community orchard. A public meeting was held in November and research into other comparable local projects has been carried out.

The project will focus on one unused paddock. It was agreed the project will consider issues of funding along with provision for ongoing maintenance as well as concerns raised regarding parking and dog waste. Further public meetings will be held on 1st December & 12th January in the Village Hall at 5pm

7. County Councillors’ Report: Cllrs absent – No report received.

8. South Cambridgeshire District Councillors’ report:
Cllr PF circulated a report prior to the meeting. This will be posted on the notice board.

  •   The Joint local plan ‘Issues & Options’ consultation has been postponed to 13th January because of the general election.

  •   In October South Cambs District Council granted outline planning consent to Wellcome Trust for a more than doubling in size of the Genome Campus at Hinxton. Highways improvements and mitigating measures to protect the local villages will be considered at the next stage in the planning process.

    He suggested there was an opportunity to insert a village plan into the new Local Plan. The need for public consultation and limited time frame were discussed. It was thought the Housing Needs Survey planned for the New Year would provide data for future plans. PF recommended revisiting the Little Shelford’s 10 year plan.

    9. Accounts: (documents circulated prior to meeting)
    AH noted the 2017-18 accounts for the LS Village Hall have been received.

    `a) To receive account balances and authorise payments in accordance with the RFOs report

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Payments to be presented for approval

M.M. - village maintenance

360

HCMG - grass cutting

360

Clerk fees - Oct/Nov

1007

PT Exp. Skip/stamps/mileage

273

Expenditure made prior to approval

CAS - Building insurance renewal

819

RHIB - PC insurance

493

Cambridge Water

20

Shelford Tree Services - tree removal

450

HCGM - grass cutting

360

N.O. - fence repairs

136

Cambridge Acre renewal

57

D.P. - VDG services

450

Playsafety - rospa report

216

Total

5000

Resolved: the account balances were receive & payments list duly authorised.

b) The Bank reconciliation to 30th September was presented and approved.

Bank reconciliation for Q2

Total

46210.34

Income in Q1

585.60

Expenditure in Q1

-10222.06

Total

36573.88

Cash balances

C/A

40524.91

Outstanding cheques at end Q1

-3951.03

Net

36573.88

c) Preliminary discussion of budget for 2020-21
The clerk reported the PC was operating within budget for the current year. The Budget for 2020-21 has to be approved in January. Discussion of possible projects to include within that budget followed. Highways Improvement projects, the Wale ground maintenance & river bank repairs were noted.

d) Allocation process for the donations budget
Cllr AH suggested taking a more informed approach to allocating donations to local organisations. It was felt a simple application form similar to that used by the Gt Shelford Feast, could be used.
Minute: Members agreed to invite submissions for donation requests from local organisations using an application form and suitable criteria.
Actions: AH to draft a suitable form. Local organisations to be invited to apply before the 2020- 21 budget is set.

e) Request from the Wildlife Group for £500 annual grant. The group has written requesting an annual grant to cover regular costs for larger tree works including willow pollarding, necessary around the village pond. After discussion of work required & timeframe, it was agreed to consider this within the budget discussions at the next meeting.

10. Matters relating to the Pavilion & Wale Recreation Ground
a) Review of playground Rospa report circulated prior to meeting. The Rospa safety inspection of the

children’s playground was carried out on November 4th. The report indicates some low risk elements but no issues requiring urgent action.
Minute: Council have read the Rospa report and noted the advice outlined within. The next inspection will be carried out in April 2020.

b) Review of options for reducing rabbit numbers.
The Clerk has contacted occupiers of neighbouring property where a warren is located. They have responded preferring the PC to mend the fence rather than any culling option.
A pest control contractor has visited the Wale. He recommends trapping and/or shooting of rabbits on neighbouring land in February 2020 before the breeding season. Rabbit proofing the fence would be beneficial but will not keep all rabbits out.
Action: Costing of all options to be provided prior to next meeting for consideration.

c) Concerns regarding river bank & adjacent trees.
The river bank is showing signs of erosion. Three adjacent trees are leaning over the river. One large London Plane with a large cavity is now exposed and due a pica test.
Minute: Members approved the booking of an arboricultural consultant at a cost of £240 to examine the trees.
The clerk noted in the tri-annual tree survey of the Wale grounds is due in 2020.

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Actions: Clerk to book the tree consultant. Research how the river bank can be repaired, consulting with the Environment Agency, Wildlife Group and others.

d) Management of Wale Grounds
Cllr DJ will be arranging a Wale working group in the New Year to include members of the Pavilion Trust and the sports clubs. He would like to create a list of projects to maintain and improve the grounds including riverbank repairs, new fencing and renewal of tree stock. A provision for Wale Maintenance will be considered for the 2020-21 budget. Grants may be sourced 
for a ‘Save the Wale’fund to carry out projects.
Action: DJ/AH to liaise with the LSSRT & clubs

11. General Village Matters a) Councillors walk report.

AH reported the grass at the Wale entrance has been damaged by cars driving in. Introduction of a parking policy and signs were discussed. The cricket covers have not been stored and the goal posts are very prominent.
Action: AH to request the sports clubs to attend to these issues.

Pavements are covered in leaf debris which the Street Cleaning service is aware of.
There is still graffiti on the Lodge’s boundary wall
He thanked Michael for clearing grass from pavements on the High St giving a welcome additional width and for clearing shrubs from the Newton Rd street sign.

b) Update on the Housing Needs Survey (HNS)
AH consulted South Cambs District Council. Hastoe Housing Association was chosen to assist with the HNS. The Parish Council will draft a letter to accompany the questionnaire, to be sent out in the New Year. Acre will aim to present the results at the Parish Council meeting in March and at the Annual Village meeting in April.

c) Need for a new Neighbourhood Watch coordinator for the High Street.
The clerk reported the existing coordinator has stood down. The Chair requested any resident of the High Street interested in taking on the role to contact the clerk. Councillors will also seek a volunteer.

12. Roads, Traffic and Police Report
a) LHI Newton Road bid report & approval of contribution

A Cambridgeshire Highways engineer has sent a feasibility report which gives the optimum solution as a 40mph buffer zone along with 2 village gateways on either side of the carriageway. Cllr RP has responded to them requesting amendments to the location of the 30mh signs & village gateways.
The total cost is estimated at £7598 with the initially agreed PC contribution as £2500. The PC needs to confirm this contribution if they want the bid will go forward for consideration.

Minute: Members confirm acceptance of the PC contribution of up to £2500 in principal, subject to suitable amendments to the feasibility report. Clerk to liaise with contact Cambridgeshire Highways accordingly.

b) Update from Street cleaning dept regarding gutters – refer to Agenda item 4

13. Planning Report
a) Notification received of a Public Consultation for a retirement village & 50 acre country park in greenbelt

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on Stapleford outskirts: Meeting dates: 19th & 22nd November.

Cllrs AH, BL & KT will attend the consultation

b) Recent applications:

  • -  S/3851/19/FL – 81. High St - Rear & side extension & external alterations – no objection

  • -  S/3256/19/FL – 10 Newton Rd – Loft conversion – no objection

  • -  S/3658/19/DC – 42 High St – Discharge of conditions notice only

  • -  S/3337/19/DC – 74 High St – Discharge of conditions notice only

  • -  S/3761/19/TC – 42 High St – Lift Lime tree crown by 4m – no objection

  • -  S/3752/19/TC – Manor Farm – Fell 3 trees – Ash, Pine & Hawthorn – no objection

  • -  S/3453/19/TC – 29 Church St – Fell conifer tree – no objection
    It was hoped that applicants felling trees would replace with new trees to maintain the village green scape.

    14. Status of Village Design Guide – no update

    15. Clerks correspondence
    a) The reminded cllrs that purdah rules apply during period before the General Election
    b) Meeting dates for 2020 will be circulated once AllSaints respond with their dates.
    c) SCDC will be upgrading the 4 streetlights in The Terrace & Garden Fields to LED by March 2021. d) Co-option of new councillor 
    – posters displayed around village. One response to date.
    e) Standing Orders update 
    – no progress
    f) Cabinet & Parish Councils Liaison Meeting scheduled for 19th November is postponed
    g) Cambridgeshire & Peterborough Minerals & Waste Local Plan consultation between - 15 Nov 19 to 09 Jan 20. See documents online at cambridgeshire.gov.uk/mwlp
    h) Network Rail VIP event introducing a new station at Cambridge S. is postponed to January
    i) Network rail has asked to attend the January PC meeting to present proposals for a new station south of Cambridge 
    – members would prefer not at this stage.

    17. Any Other Business for next agenda
    All Saints Church are holding a special Commemorative Evensong with the choir of
    St Catharine’s College Cambridge on 24th November

    The meeting ended 10:20pm Next Parish Council Meeting: Monday 27th January 2020

    Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council


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Reports from Village groups and societies are attached below  30 Apr 2013, 09:09 David Martin
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  28 Jan 2013, 05:30 David Martin
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  12 Dec 2012, 05:30 David Martin
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  8 Oct 2012, 00:48 David Martin
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064 Minutes of the Little Shelford Parish Council meeting July 11 2012  16 Jul 2012, 12:38 David Martin
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Minutes of the Little Shelford Parish Council meteing May 2012  8 Jun 2012, 06:52 David Martin
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Reports to the Little Shelford Annual Village meeting 2012  8 Jun 2012, 06:51 David Martin
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Draft minutes of the Little Shelford Annual Village Meeting April 2012  8 Jun 2012, 06:50 David Martin
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Minutes of the Little Shelford Annual Parish meeting April 2011  8 Jun 2012, 06:45 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2012  8 Jun 2012, 06:44 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2012  8 Jun 2012, 06:42 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2011  8 Jun 2012, 06:40 David Martin
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Minutes of the Little Shelford Parish Council meeting September 2011  8 Jun 2012, 06:39 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2011  8 Jun 2012, 06:38 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2011  8 Jun 2012, 06:29 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2011  8 Jun 2012, 06:25 David Martin
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Minutes of the Parish Council meeting January 2011  8 Jun 2012, 06:23 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2010  8 Jun 2012, 06:22 David Martin
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Minutes of the Parish Council meeting September 2010  8 Jun 2012, 06:20 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2010  8 Jun 2012, 06:18 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2010  8 Jun 2012, 06:16 David Martin
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Minutes of the Parish Council meeting March 2010  8 Jun 2012, 06:14 David Martin
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Minutes of the Parish Council meeting January 2010  8 Jun 2012, 06:13 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2009  8 Jun 2012, 06:11 David Martin
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Minutes of the Little Shelford Parish Council meeting September 20 2009  8 Jun 2012, 06:10 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2009  8 Jun 2012, 06:08 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2009  8 Jun 2012, 06:07 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2009  8 Jun 2012, 06:05 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2009  8 Jun 2012, 05:50 David Martin
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Minutes of the Parish Council meeting Nov 26 2008  8 Jun 2012, 05:48 David Martin
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Minutes of the Parish Council meeting September 27 2008  8 Jun 2012, 05:47 David Martin
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Minutes of the Parish Council meeting May 28 2008  8 Jun 2012, 05:45 David Martin
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Minutes of the Annual Village meeting April 24 2008  8 Jun 2012, 05:43 David Martin
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Minutes of the Parish Council meeting March 23 2008  8 Jun 2012, 05:41 David Martin
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Minutes of the Parish Council meeting Jan 23 2008  8 Jun 2012, 05:39 David Martin
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Minutes of the Parish Council meeting November 28 2007  8 Jun 2012, 05:37 David Martin
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Minutes of the Parish Council meeting July 20 2007  8 Jun 2012, 05:35 David Martin
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Minutes of the Parish Council meeting May 20 2007  8 Jun 2012, 05:33 David Martin
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Minutes of the Parish Council meeting April 20 2007  8 Jun 2012, 05:31 David Martin
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Minutes of the Parish Council meeting March 20 2007  8 Jun 2012, 05:30 David Martin
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