Transparency rules require the Parish Council to post a notice inviting people to inspect the Parish Council accounts for a period of 30 working days along with the annual return key sections on the website as well as the notice board

These are the necessary documents

1. The notice of public rights – from 17.6.19 – 26.7.19 with a summary of the publics rights

3. Annual Governance Statement 2018/19 (unaudited)

Little Shelford Parish Council

Minutes of Parish Council Meeting

Held on Monday 15th July 2019

Present: Andrew Hawthorn (Chair), Sarah Penn (Minutes), Ken Turner, Brie Lury, David Jones

Peter Fane & Nick Sample (SCDC Cllrs)

Neil Ruffles (Status of Village Design Guide)

Members of the public: 1

1. Election of Chair for 2019/20 and Declaration of Acceptance of Office

Andrew Hawthorn had been formally elected as Chairman at the previous meeting. AH to sign the Declaration

of Acceptance of Office.

 Minute: Declaration of Acceptance of Office signed by AH

2. Apologies received: Bridget Sumsion, Richard Patterson, David Martin, Penny Tanna (Parish Clerk)

3. Declaration of interests received: DJ – Chairman of Cricket Club

Public Session: None Meeting resumed:

4. To resolve the Minutes of the Parish meeting held on 20th May 2019 are an accurate record and be signed by

the Chair as such. (minutes circulated prior to meeting).

Minute: Agreed by all as a correct record, signed & dated by the Chair

5. Matters arising:

 Operation London Bridge. Details forwarded to Cllr DJ

Action: DJ to work with the church to put in place a suitable action plan

 Cllr DM to write to Highways to ascertain why potholes reported to Highways online had been closed

with no explanation.

Action: DM to provide update at next meeting

6. County Councillors’ Report: Cllrs absent – Written report circulated prior to meeting

7. South Cambridgeshire District Councillors’ report:

Cllrs PF/NS circulated their report prior to the meeting.

 Consultations with groups including parish councils, developers, utility companies and businesses with

regard to the 2020 joint -Local Plan between SCDC & Cambridge City will proceed over the coming

months.

 Liz Watts has been appointed to the role of Chief Executive Officer, SCDC

 Sustainability - In line with their ambition of being green to the core, SCDC are hoping to push further

ahead than the current planning requirements.

 The Blue Plaque Scheme is being extended to South Cambs.

Action: PF/NS to send information to Parish Clerk

8. Accounts

Interim financial statement at 3rd July 2019 was circulated prior to the meeting. Discussion was postponed

until the next meeting when the Clerk/RFO will be present.

9. Status of Village Design Guide

NR gave an update stating that the condensed Village Design Guide was nearly ready. NR & CP need

additional help with initially mapping and then the setting out of the VDG. The templates have been

modelled on 5 local plans that have already been approved but externally funded.

A local student has the necessary IT skills and has 6 weeks available could be contracted to help. The initial

work had been costed at £10 per hour with a ceiling of £500. The setting out of the VDG in a publishing

package would incur a further cost of £250. NR was asked to confirm which publishing package would be

used for the templates. NR left the meeting and AH agreed to let him know the outcome of the Council’s

discussion.

The matter was discussed. There is a risk the work might not be completed within the 6 weeks.

Minute: The funding was proposed and accepted.

Action: AH to let NR know the outcome of discussion

10. Matters relating to the Pavilion, Wale Recreation Ground

a) Update on height restriction barrier, directional sign and gate sign.

The height restriction barrier has been installed. The maximum clearance is 2.2m – a temporary sign is

attached and a permanent one is being sourced. To make it more secure it is proposed to add a brace. A

replacement padlock is being sourced with 6 keys, including one for the owners of the neighbouring field. It

was agreed that the height barrier did not need painting so as to be in keeping with the gates. The

directional sign is on order and should be installed in the next 2 weeks.

PT has the new gate sign and will organise its installation.

b) Update on rabbit damage

PT and DJ had met with the owners of the field next to the Wale. There is a rabbit warren in the grounds of

1 Bridge Lane and another warren in the wooded area near the pond/riverside path in the Rec. It was

agreed that pest control was the best option.

Action: PT to write to the owners of 1 Bridge Lane and to cost pest control

c) Action regarding broken picnic table near Bowls Club

A lady living on Whittlesford Road opposite the Rec has offered a table that that she has that is surplus to

her requirements.

Action: AH to follow up on offer

d) DJ proposal to seek external funding for a 2nd storage shed for the Pavilion and whether the PC would

contribute towards the cost

Although it was acknowledged that there was a need for another storage shed, it was agreed that there was

no funding left in the money allocated for the Pavilion other than for maintenance.

Action: DJ to pursue external sources of funding

 AH to revise the revise the financial statement to reflect the funding in the Pavilion deposit

account was now in the maintenance reserves

e) Playground

There had been some vandalism to the fence surrounding the playground which needed to be fixed. A

comment from a villager had suggested that the grass cutting in the playground should include strimming

along the fence.

Action: Clerk to arrange repair of the damaged fence.

f) Fallen tree by river

The Environment Agency have been to look at the tree that has fallen on the opposite side of the river. AH

is waiting to hear the outcome of their visit. The landowner is willing to dispose of the tree.

Action: PT to ask the Tree warden to give insight into ivy on the trees on the Rec

11. Roads, Traffic and Police Report

a) Update on latest speed sign data

RP had circulated the speed sign data prior to the meeting. It showed that Newton Road has the worst

statistics.

b) Discussion of possible LHI bids for 2020-21

There was much discussion about the priority for the LHI bids including:

 Newton Road – a buffer zone (40 mph speed limit before the 30mph sign, a village gate or priority

narrowing

 Whittlesford/Church Street junction

 Whittlesford/High Street junction

It was agreed that, with the data as evidence, it was an opportunity to sort out the speeding on Newton

Road and that the Council would be prepared to offer a 20% contribution. The bids must be submitted by

4

th August.

Action: RP and BL to survey Newton Road residents to deter preferred option. RP to submit the bid.

c) Whittlesford Parkway Transport Masterplan

The consultation is open until 22nd July. KT agreed to complete online survey

Action: KT to complete online consultation survey

d) Although PT had written to residents regarding the parking at the High Street/ Church Street junction

there was little evidence of improvement.

12. Allotment Report

Three tenants have complained about untended plots and suggested that the PC should regularly cut vacant

plots. There are only 2 small plots that are vacant, and they cannot be mown as they need fencing etc

clearing from them first. PT has written to all tenants asking them to tend their plots.

13. Planning Report

a) Greater Cambridge Local Plan Workshop 17th July

Action: KT to attend workshop

b) Recent applications:

- S/2150/19/LB – 82 High Street – Listed building – removal of walls, rehanging doors, new internal walls

– approved by PC

- S/4329/18/OL – Welcome Genome Campus – outline mixed development plan

Action: PT to check that BL’s report has been submitted

- S/0298/19/FL – 74 High St – replacement dwelling – application approved

- S/4048/17/FL – Land adjacent to The Square House, 4 Church Street, non-material amendment to

application – for information only

- S/2230/19/FL – 29 Church Street – Demolish existing house and rebuild – new application, plans not

available yet

14. General Village Matters

a) Councillors walk report.

AH had completed the village walk. He reported that the village gates needed cleaning and possibly

painted.

Action: PT to ask BS if he could renovate the village gates

b) Fun weekend request for insurance cover for Whack-a-mole

The additional premium of £49 is no longer required as the Entertainments Committee has decided not to

hire the bouncy castle.

c) Fun weekend LSPC stall arrangements

DM and AH are planning an activity to seek ideas for the future use of Blennies Patch. RP to promote the

Good Neighbours scheme. A rota will be put together to man the stall.

Action: DM, AH and RP to organise LSPC stall

d) Trees requiring action

Two diseased ash trees have been reported to PC PT and Hugh have checked them. One is in front garden

of 21 High Street and one on 16 Hauxton Road boundary. Dead large tree on property adjacent to the

Pavilion close to the highway.

Action: PT to write to householders

A dead small tree on PC verge at Courtyards entrance noted. A quote of £220 has been obtained from

Shelford Tree Services.

Action: AH to look at tree to ascertain whether it can be dealt with without the tree surgeon services

e) SCDC Basic Tree Survey and Inspection Day 15th August @ cost of £100

It was agreed that the Tree Warden or a cllr/PT should attend.

Action: PT to ask HB of availability

f) Bradmere Lane overgrown with nettles.

Action: Cllrs to visit

15. Clerks correspondence

a) Request from Gt Chesterford PC for financial help in order to challenge the Uttlesford development of

5000 dwellings.

It was agreed that with the PC’s financial pressures at this time, this request should be declined.

b) Budgeting and Finance control course in September

The funding of £40 was approved to allow PT to attend this course.

16. Any Other Business for next agenda

 The work Michael Miller has done to clear along the Rec wall is greatly appreciated.

Action: PT to write to thank Michael Miller

 DJ suggested, as the May Day Bank Holiday has been moved to Friday 8

th May to celebrate VE Day, it

would be a good opportunity to have a street party. This was agreed.

 A query about how long a property could be left uninhabited and with building work unfinished had

been received.

Action: PT to investigate

 DJ had spoken to Tom, at the Chinese Restaurant, about the state of the outside of the building. Tom

would welcome a letter to help him put pressure on his landlord.

Action: PT to write to Tom

 AH had had a tour of affordable housing in Earith. He proposed getting ACRE along to the next meeting

to discuss a possible needs survey for retirement homes/affordable housing.

 Action: PT to invite ACRE to next meeting

The meeting ended 10:30pm Next Parish Council Meeting: Monday 16

th September 2019

Signed __________________________________ Date _________________________

Chair, Little Shelford Parish Council