Parish Council Agendas and Minutes





Transparency rules require the Parish Council to post a notice inviting people to inspect the Parish Council accounts for a period of 30 working days along with the annual return key sections on the website as well as the notice board

These are the necessary documents

1. The notice of public rights – from 17.6.19 – 26.7.19 with a summary of the publics rights

3. Annual Governance Statement 2018/19 (unaudited)

4. Accounting statements 2018/19 (unaudited)
Little Shelford Parish Council


Minutes of Annual Parish Council Meeting Held on Monday 20th May 2019

Sarah Penn (Vice chair), Ken Turner, Brie Lury, Bridget Sumsion, Richard Patterson David Martin, Peter Fane & Nick Sample (SCDC Cllrs)
Parish Clerk: Penny Tanna Members of the public: 0

1. Election of Chair and Vice-Chair for 2019/20 and Declaration of Acceptance of Office
Sarah Penn in the Chair invited the members to propose a new Chairman. It was proposed by RP and seconded by KT that Andrew Hawthorn should be Chairman. Agreed by all.

Minute: AH to sign the Declaration of Acceptance of Office of Chair at the next meeting

It was proposed by BL and seconded by BS that Sarah Penn should be Vice-Chairman. Agreed by all.

Minute: SP accepted the Vice-Chairmanship & signed the Declaration of Acceptance of Office.

2. Apologies received: A.Hawthorn, R.Hickford, D.Jones (skyped) 3. Declaration of interests received: None

Public Session: None Meeting resumed:

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4.

Allocation of Councillors’ responsibilities:
Agreed: that all Councillors would assume the following responsibilities:

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Position/ group Chairman
Vice Chairman
Finance
Planning
Strategic applications Village Design Guide Trees/Tree applications Pavilion trustees

Wale Recreation Ground Transport (Roads/buses) Police liaison
Village Hall

Phone box
Allotments
Church
Website/Newsletter
Entertainments Committee David Jones, Brie Lury

Good Neighbour Project GS Library
Village liaison

Richard Patterson & Bridget Sumsion Brie Lury
Bridget Sumsion

2019/20
Andrew Hawthorn (on acceptance)

Sarah Penn Andrew Hawthorn

Brie Lury / Sarah Penn
Ken Turner + RP for transport development David Martin / Andrew Hawthorn
David Jones

Ken Turner, Sarah Penn
David Jones & Brie Lury
Richard Patterson, David Jones, Andrew Hawthorn

Bridget Sumsion Ken Turner

David Martin Bridget Sumsion David Jones

David Martin

Cllr BS volunteered to become Village Liaison, a new role that she felt would give grassroots feedback regarding residents views. Action: Clerk to provide a list of contacts for reporting common issues.
With the number of large developments in South Cambridgeshire it was suggested that it would be prudent to assign a cllr to monitor large applications & consultations. Cllr KT volunteered to head this with Cllr RP to cover strategic transport consultations.

5. To resolve the Minutes of the Parish meeting held on 18th March are an accurate record and be signed by the Chair as such. (minutes circulated prior to meeting)
Minute: Agreed by all as a correct record, signed & dated by the Chair

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6. Matters arising: PT reported Moor Close is owned by a London based Housing Association & will contact them regarding the overgrown verge.

7. County Councillors’ Report: Cllrs absent – no report

  1. South Cambridgeshire District Councillors’ report:
    Cllr PF circulated his report prior to the meeting. SCDC are focusing on increasing services. The new portal
    ‘mysouthcambs’@scambs.gov.uk gives simple access & tracking of all forms, license & planning applications, benefits as well as reporting of highway problems & fly tipping etc.
    SCDC has a green to the core goal. They are focusing on sustainability of both new housing developments & existing housing stock. SCDC has pledged to become a zero-carbon district by 2050. A working group of members & officers is preparing a business case for a set of energy conservation measures (such as EV charging points, solar panels over our car park and on our waste depot). The community tree planting initiative may be relevant to Lt Shelford.

    Cllr NS gave an update on lack of parking enforcement in the area. Possible solutions could be a) asking Cambridgeshire County Council to extend the Cambridge City CPE operation into South Cambridgeshire. Or b) Police employing additional staff (PCSOs) funded potentially by the parish councils most affected by these issues. The police have refused to consider this option. NS would encourage parish councils to write to the police asking them to reconsider.

  2. To review the Independent Auditors report. (circulated prior to meeting)
    The clerk reported the audit had taken place on 7
    th May. Three main concerns were raised in the report.
    1. The use of employer, business & personal email addresses by cllrs were a GDPR compliance concern.
    Action: Cllrs to cease using employer & business email addresses. Contact details to be updated on notice board & website. Clerk to research use of dedicated PC addresses.
    2. The council should ensure all payments are approved in the minutes including those approved at purchasing stage and prior to invoice.
    Action: Clerk to include all payments in future
    3. A declaration of acceptance of office was missing, signed later & not minuted for one cllr (now retired). No action required.

10.To consider and approve the Annual Governance Statement 2018/19 The clerk circulated the Annual Return prior to meeting

Minute: Resolved to approve the specific answers given in Section 1 – The Annual Governance Statement of the Annual Return for the Year Ended 31 March 2019. Signed by the Chair and Clerk.

11. Accounts (documents circulated prior to meeting)
a) To consider and approve the LSPC Financial statements for 2018-19

Minute: Resolved to approve the Financial Statements. Signed & dated by Chair.

b) To consider and approve the Annual Return Accounting Statements 2018-19
Figures were provided by the RFO and confirmed by Cllr AH. The bank reconciliation, explanation of variances & cashbooks were circulated prior to meeting.

Minute: Resolved to approve the Accounting Statements. Annual return Section 2 signed and dated by the Chair

c) To receive account balances and authorise payments in accordance with the RFOs report

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interim balance sheet

current acct

£ 18,469.88

deposit acct

£ 29,175.76

Pav/deposit acct

£ 2,034.78

Less uncleared cheques

£281.50

£ 49,398.92

Payments to be presented for approval

M.M. litter picking

350

HCGM - verge cutting

360

LGS - Internal audit

186

Capalc & GDP renewal

348.8

SSE - phone box electricity

1.76

Clerk expenses (PAYE, Water bill, paper, AVM)

98.15

Memorial bench

849.85

Clerks fees - April/May

1007.28

Total

£3,201.84

Expenditure made prior to approval

SLCC renewal

122

HCGM - grass cutting

168

LS Cricket Club - roller charge

130

CCC - street light electricity

169.36

Cllr mileage exps for Cambourne training

13.5

Total

£602.86

Resolved: the account balances were receive and payments list duly authorised for payment

12. Matters relating to the Pavilion, Wale Recreation Ground
a) Decision regarding the possible purchase of a 2
nd storage shed for the Pavilion
Shed costings circulated prior to the meeting were quoted as £1800 for large shed or £1550 for a smaller shed but with an additional cost for laying of a suitable paving stone base.
SP attended the LSSRT meeting where it was suggested that they would provide the hardstanding base if the PC purchased the shed.
Several points were raised. It was unclear if the storage for the use of the pavilion or the cricket club. As the Pavilion reserves are for future maintenance of the pavilion it was noted there was no provision in the 19-20 budget for the shed and it was too early in the year to ascertain if there were funds available for it.
Minute: Decision regarding provision of a second shed to be deferred until later in the year.

b) Update on height restriction barrier, memorial bench & directional sign.
Clerk reported supply problems with provision of a green height barrier. An alternative galvanised gate with appropriate colour paint solution which is within the allocated budget was discussed.
Minute: Cllrs approved the purchase of a suitable barrier with additional paint. Additional paint to be bought for other gates on the rec.
PT reported the memorial bench has been ordered & is due in 10 days.
The directional sign has been ordered from the Highways Dept but no response has been received.
Clerk to contact LHO Mr O’brien.

13 Roads, Traffic and Police report
Cllrs have received complaints regarding vans & cars parked too close to the junction of Church St and High St, obstructing vision. Current building works has worsened the situation. It was noted residents should report parking offences direct to police on the 101 telephone number. Repeated complaints may result in police action.
Action: Clerk to write to all residents in the area
Cllr DM noted that potholes reported to Highways online had been closed with no explanation.
Action: DM will write requesting more information on closed reports

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a) Invitation to GCP Transport Update Meeting on Tuesday 4 June,
5:30-6:30pm Meeting of M11 J11 Park and Ride Engagement group followed by
6:45-8:45pm Meeting of Cambridge South East Transport Local Liaison Forum
Clerk and/or KT will attend meetings
b) Update of latest speed sign data 
– RP to report at next meeting. He requested volunteers to take turns moving the speed sign. BS offered to help.
c) Discussion of possible LHI bids for 1920-21 (deadline end of July)

Suggestions for possible bids included - resubmission of Bridge Lane/Whittlesford Rd/Church St junction treatment - The provision of a T junction at High St/Whittlesford Rd junction - Priority traffic calming for Newton Rd or Whittlesford Rd or for Bridge Lane
Action: Clerk to check if priority traffic calming is permitted on main roads such as Bridge Lane & Whittlesford Rd.

14. Allotments – The clerk reported there are 2 plots free
A plot holder has requested an enclosure to keep deer & rabbits out which would mean less need for individual fences. Clerk noted with 14 tenants, allotment income would not cover the cost of a deer/rabbit proof fence.
Review of Blennies Patch amenity value. Cllrs discussed ways in which either of the paddocks or rough areas could be developed and utilised for the benefit of the community. An orchard and flower meadow were given as examples. It was decided the allotments should be included within the project
Action Cllrs AH/DM to canvas village opinion and organise a questionnaire for the village weekend.

15. Planning report:
Update regarding the Huawei proposal for the Spicers site. BL circulated a draft report. She noted there was no planning application as yet. The report emphasised the opportunity to improved walking and cyclist routes through the site to connect communities and to provide new areas to experience large scale natural green space away from roads.

Recent applications :

  • -  S/0298/19/FL – 74 High St – replacement dwelling – approved by PC

  • -  S/0942/19/FL – 44 Hauxton Rd Single storey garage & annexe - no objection made

  • -  S/4329/18/OL – Welcome Genome Campus – mixed development plan – transport issues

  • -  S/1609/19/DC – 40 Hauxton Rd – Discharge of conditions – for information only

    16. General Village matters
    a) Councillors walk report: Postponed. Cllr BS commented on lack of bus stop signs in the village. Clerk to send her details of the new bus stops on order
    b) Good Neighbours project update. RP reported the singalong held at the Navigator was a big success with 80 people attending. He thanked the Kingdons and all the volunteers for their efforts. The afternoon teas are now well established and friendship networks are developing naturally. However the problems establishing a formal visiting /warden scheme are still an unresolved.

    17.Clerks correspondence
    a) Notification of CCC withdrawal of street lighting energy supply in October. PC will need to go to 3
    rd party energy suppliers. CCC will send details of the procedure nearer the time
    b) Operation London Bridge 
    – The PC has received details of all possible procedures and protocols that may be needed should a member of royal family or prime minister pass away.
    Action: Details to be forwarded to DJ who will work with the church to put in place a suitable action plan

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c) Thank you letter from Shelford Twinning Assoc. received & circulated. RP noted STA, in a joint venture with Shelford Feast, will be holding a Community Ceilidh in the Feast Marquee on 7th July from 7pm.

18. Any other business for next agenda
- A resident says there is a lack of teenage appropriate equipment on the Wale now that the parallel bars have gone. The PC are still waiting for details of a possible table tennis table from the playground group. - BS received an enquiry as to why the remembrance poppies were fewer in some parts of the village. The Chair responded that there were a limited number of poppies so they were placed centrally for maximum impact. However more consideration would be given locations at the next event

The meeting ended 9:40pm Annual Parish Council Meeting: Monday 15th July 2019

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Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council

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Reports from Village groups and societies are attached below  30 Apr 2013, 09:09 David Martin
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064 Minutes of the Little Shelford Parish Council meeting July 11 2012  16 Jul 2012, 12:38 David Martin
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Minutes of the Little Shelford Parish Council meteing May 2012  8 Jun 2012, 06:52 David Martin
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Reports to the Little Shelford Annual Village meeting 2012  8 Jun 2012, 06:51 David Martin
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Draft minutes of the Little Shelford Annual Village Meeting April 2012  8 Jun 2012, 06:50 David Martin
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Minutes of the Little Shelford Annual Parish meeting April 2011  8 Jun 2012, 06:45 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2012  8 Jun 2012, 06:44 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2012  8 Jun 2012, 06:42 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2011  8 Jun 2012, 06:40 David Martin
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Minutes of the Little Shelford Parish Council meeting September 2011  8 Jun 2012, 06:39 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2011  8 Jun 2012, 06:38 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2011  8 Jun 2012, 06:29 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2011  8 Jun 2012, 06:25 David Martin
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Minutes of the Parish Council meeting January 2011  8 Jun 2012, 06:23 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2010  8 Jun 2012, 06:22 David Martin
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Minutes of the Parish Council meeting September 2010  8 Jun 2012, 06:20 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2010  8 Jun 2012, 06:18 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2010  8 Jun 2012, 06:16 David Martin
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Minutes of the Parish Council meeting March 2010  8 Jun 2012, 06:14 David Martin
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Minutes of the Parish Council meeting January 2010  8 Jun 2012, 06:13 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2009  8 Jun 2012, 06:11 David Martin
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Minutes of the Little Shelford Parish Council meeting September 20 2009  8 Jun 2012, 06:10 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2009  8 Jun 2012, 06:08 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2009  8 Jun 2012, 06:07 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2009  8 Jun 2012, 06:05 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2009  8 Jun 2012, 05:50 David Martin
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Minutes of the Parish Council meeting Nov 26 2008  8 Jun 2012, 05:48 David Martin
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Minutes of the Parish Council meeting September 27 2008  8 Jun 2012, 05:47 David Martin
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Minutes of the Parish Council meeting May 28 2008  8 Jun 2012, 05:45 David Martin
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Minutes of the Annual Village meeting April 24 2008  8 Jun 2012, 05:43 David Martin
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Minutes of the Parish Council meeting March 23 2008  8 Jun 2012, 05:41 David Martin
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Minutes of the Parish Council meeting Jan 23 2008  8 Jun 2012, 05:39 David Martin
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Minutes of the Parish Council meeting November 28 2007  8 Jun 2012, 05:37 David Martin
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Minutes of the Parish Council meeting July 20 2007  8 Jun 2012, 05:35 David Martin
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Minutes of the Parish Council meeting May 20 2007  8 Jun 2012, 05:33 David Martin
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Minutes of the Parish Council meeting April 20 2007  8 Jun 2012, 05:31 David Martin
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Minutes of the Parish Council meeting March 20 2007  8 Jun 2012, 05:30 David Martin
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