Little Shelford Parish Council

Draft Minutes of Parish Council Meeting Held on Monday 19th November 2018

Present: Andrew Hawthorn, Sarah Penn, Ken Turner, Brie Lury, David Jones,

Peter Fane, Nick Sample (SCDC Cllrs) Parish Clerk: Penny Tanna Members of the public: 4

1. Apologies received: D.Martin, R.Patteron, R. Hickford, K.Cuffley,

2. Declaration of interests received: DJ, KT & BL declared links with the LS Cricket Club and would not comment on agenda item 9d.

Public Session – The PC welcomed Hugh Baynes as the new Tree Warden. He has volunteered to log and monitor all trees on LSPC land. He is also interested in encouraging wildflowers on the verges. He noted there are some Elm trees in the village resistant to Dutch Elm disease. These would be ideal to propagate via their suckers. Neil Cook, New World Architectural along with the owners of 74 High St. presented their revised plans for the proposed new dwelling on the site(ref: S/2688/18/FL). They outlined the proposal and asked for feedback from the PC before they submitted the amended application. The PC welcomed the reduction in volume in the new proposal but reserve comment for when the application was submitted.

Meeting resumed:

3. Resignation of David Munro and motion to co-opt a new councillor to fill one vacancy

The Chair reported with regret that David Munro has retired from office creating a second cllr vacancy. PT has posted the Notice of Vacancy. Cllr DJ proposed the co-option of Bridget Sumsion, BL seconded, all in favour. Minute: Bridget Sumsion has been co-opted on to the council. The members welcomed her to the council and she duly signed the Acceptance of Office form.

The clerk reported another person has expressed interest in becoming a cllr. Action: PT to invite him to the next meeting

4. To resolve the Minutes of the Parish meeting held on 17th September are an accurate record and be signed

by the Chair as such. (circulated prior to meeting) Minute: Agreed by all as a correct record, signed & dated by the Chair

5. Matters arising: none

6. County Councillors’ Report: Cllr KC circulated his report prior to meeting but was unable to attend.

7. South Cambridgeshire District Councillors’ report:

Cllr NS circulated his report prior to the meeting. The SC Local Plan was adopted 27 September 2018. Work is will begin on reassessing the Plan in 2019. Proposed changes to bin collections in SCDC may include a charge for additional green bins. The Community Chest grants re-opened in October with emphasis on projects from local groups that combat isolation. LSPC is no longer eligible to apply.

.8. Accounts (documents circulated prior to meeting)

a) To receive account balances and authorise payments in accordance with the RFOs report.

Bank reconciliation at 19th Nov 2018

Current account 18356.67 Deposit account 34141.71 Pavilion account 2030.7

£ 54,529.08 Less unpresented cheques £2,311.85

-£ 2,311.85 Uncleared receipts 324 £ 324.00 Net bank balances £ 52,541.23 Payments to be presented for approval

Shelford Tree Service 850 CGM - grasscutting 372 Capalc - GDPR scheme 50 PT expenses (stamps/bin repair) 77.43 PT Oct/Nov wages 960.66 M.M. litter picking 208 CES Lighting (on completion) 7194 Total £9,712.09

Resolved: the account balances were receive and payments list duly authorised for payment

b) Bank reconciliation to 30th September was circulated by the clerk. Resolved: the bank reconciliation was approved by members

c) Preliminary discussion of budget for 2018-19 including donations.

After some discussion it was agreed a full budget proposal will be circulated prior to next meeting. Any requests for donations will be considered at the next meeting.

9. Matters relating to the Pavilion, Wale Recreation Ground

a) Playground Project update – No progress has been made with purchase of a new bench. Wooden traditional bench preferred. Ivor Pearl memorial wording to be agreed before purchase. Action PT will source within the given budget of £1000.

The clerk reported she was unable to get quotes for all risk cover on the new playground equipment. The existing quote of £345 was the only one available until the PC policy was renewed next year. Action: Clerk to confirm cover includes vandalism & to proceed with the insurance.

b) Track lighting project AH reported 3 quotes were received which varied considerably – 24K, 11K and 6K. The subcommittee, after due diligence, chose Cambridge Electrical Services at a cost of £5995. PT is awaiting a commencement date & will circulate this to all members when known. SP will report this to the LSSRT.

c) Entrance gate update: It was confirmed that no planning permission for a height restriction barrier was required. After some regret cllrs agreed they were necessary.

.Minute: Cllrs agree to erect a height restriction barrier with appropriate signage at a cost not to exceed £2500, to be funded out of general reserves (Public health Act 1875, s. 164) Clerk to obtain quotes and proceed with the purchase.

d) Proposal to share cost of rolling cricket outfield to deter chafer grubs Cllr BL was approached by LS Cricket Club (LSCC). They hire a roller over the Easter weekend and roll the cricket outfield to minimise chafer grub damage. LSCC have suggested extending the hire period to increase the number of rolls of the grounds by sharing costs with PC. Action: DJ to ask the CC to present a detailed proposal at a future meeting.

e) Vandalised picnic table - A picnic table on the Wale has been vandalised beyond repair. Action: Clerk to request NO make it safe & to submit an insurance claim.

10. Roads, Traffic and Police report

Cllr SP attended the Police & Crime Commissioner's Parish & Town Council Briefing. The number of PCSO’s is to be reduced to 120 and more 120 new constables recruited. They are looking at different options to deal with parking issues. She shared the speed camera data with the police showing the speeding problems on Newton Rd in particular. They required data over a longer period but in the meantime suggested starting Speed watch scheme. It was decided to collect more data and then approach Local Highways for a solution. Cllr RP was absent but will be getting additional speed sign brackets for Bridge Lane.

11. Allotments – The clerk reported a number of complaints received regarding the state of the allotment

Common areas, vacant plots & track. This was deterring prospective tenants. Cllr BL & PT inspected area and work is needed. BL proposed hire of a brush cutter & Neil Orpwood to cut the overgrown areas. Members agreed. Covering empty plots with suitable matting or mulch is to be investigated by the clerk. Minutes: Approved the hire of equipment and NO at cost of £200 to clear the agreed areas. PT to arrange it.

DJ suggested an annual cut could be included in the new grass cutting contract.

12. Village Design Statement

The VDS team have met and are working on a new version using the draft executive summary as a starting point.

13. Planning report:

The presentation on 74 High St was discussed. BL to give feedback to N.Cook, recommending they work within the guidelines for conservation and green belt areas. Recent applications : - S/3987/18/FL – 57 Hauxton Rd – single storey rear extension – no comment - S/3948/18/TC – 30 High St – general pruning of trees – no comment - S/3941/18/TC – 22 High St – reshape ash tree – no comment - S/3207/18/FL – 1a Moor Close – retrospective applicable for climbing frame – no comment

13. Standing orders - postponed to next meeting

.14. General Village matters

a) Councillors walk report: BL and KT walked the village. They reported

- build up of leaves on curb side and paths. - Hedge opposite 68 High St is overgrown and pavement covered with vegetation. - Field gate left open - Moor close over grown vegetation. - Courtyards road sign broken & advertising sign obstructing path - Wale pedestrian entrance path needs repair - Tarpaulin in river - Holes in link fence at side of Wale Action: PT to contact street cleaning services and individual residents.

b) Fallen trees on Bradmere loop. PC would like to thank Guy, Hugh and all the volunteers who cleared the trees. c) A picnic table by the pond has graffiti on it. Clerk to ask for volunteers to sand & repaint it.

15. Clerks correspondence

a) Meeting dates for 2019 to continue to be Mondays Agreed dates for 2019 are 21st January, 18th March, 20th May, 15th July. 16th September and 18th November. The Annual Village Meeting to be on Thursday 25th April subject to the hall availability

b) Library Community Guide. The librarian, Rosemary Humby, has asked all local groups and businesses to contact her if they would like their details to be held at the library in the Community Guide. A Tai Chi class will be held in the library in the near future.

c) Hugh Baynes is the new Tree warden. SCDC is holding training on treescape on Monday 26th Nov which is open to all. d) The next Cabinet & PC liaison meeting will be on 27th Nov. PT has circulated the details.

16. Any other business:

- DJ thanked All Saints Church and the History Society for the events held over Remembrance weekend. He noted there is a war grave headstone that needs additional care and possibly relocating inside the church.

The meeting ended 10:10pm Next Parish Council Meeting: Monday 21st January 2019

Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council