Present:

Little Shelford Parish Council

Draft Minutes of Parish Council Meeting Held on Monday 21st January 2019

Andrew Hawthorn, Sarah Penn, Ken Turner, Brie Lury, David Jones, Bridget Sumsion, David Martin, Richard Patterson, Kevin Cuffley (CCC Cllr) Nick Sample (SCDC Cllr) Parish Clerk: Penny Tanna Members of the public: 1

1. Apologies received: P. Fane

2. Declaration of interests received: DJ, KT & BL declared links with the LS Cricket Club and will not comment on agenda item 7c&d. DJ declared interest in SSYI should that be discussed on agenda item 8b.

Public Session: Covered within item 8d Meeting resumed:

3. To resolve the Minutes of the Parish meeting held on 19th November are an accurate record and be signed by the Chair as such. (minutes circulated prior to meeting)
   Minute: Agreed by all as a correct record, signed & dated by the Chair

4. Matters arising: AH reported that the person who came forward for co-option as a councillor has withdrawn as they may be relocating.

5. County Councillors’ Report: Cllr KC started by paying tribute to recently deceased Nigel Pett, Chair of Stapleford Parish Council.
   His report covered topics including the CCC budget, funding received for the White ribbon campaign, recent increases in hate crimes, libraries, Childrens services recent Ofsted visit.

   Time banking has been introduced in Sawston. Bridge End cottage cycle path is to be widened to 2.4m. Babraham Park & ride is being considered for a solar panel installation. A Consultation meeting is to be held in Gt Shelford Memorial Hall at 1830hrs Tuesday 5th Feb.
   13M has been raised for road surface improvements but not pavements. KC offered a site visit from Highways to view LS pavement problems and to also attend a PC meeting.
   Action: Clerk to invite Highways representative (Nigel Vacher) for a site visit to look at pavement and speeding problems in the village. Also to invite him to attend the March meeting.

6. South Cambridgeshire District Councillors’ report:
   Cllr NS circulated his report prior to the meeting.
   South Cambridgeshire District Council and Cambridge City Council are working on a joint housing strategy. The plans are out for consultation, closing date is 25th January.
   SCDC is preparing a paper on parking enforcement. A draft will be sent to the Parish Council in early February for comment. The final version will then be sent to District Council cabinet by end of February. BL raised problem of leaves on pavements & the physical condition of pavements causing difficulties for users with mobility issues. Issues have been reported online but no further information is received once reported. NS to be sent details of problem areas and examples of previously reported items.

7. Matters relating to the Pavilion, Wale Recreation Ground
   a) The Track lighting has been installed. It was confirmed that pavilion hirers will switch the lights on and must switch them off when leaving. The clerk noted the bollards should be covered by LSSRT’s insurance.Action: PT to confirm insurance with LSSRT

b) Height restriction barrier purchase decision. Clerk circulated quotes & options prior to meeting.

8.

After discussion of siting, colour, padlocks and prices, the clerk was instructed to proceed with ordering the gate with dark green posts, suitable signage & padlock in line with the quote provided.
Key holders for the padlock to be arranged afterwards.
Action: Clerk to place order with agreed supplier.

c) Proposal to share cost of rolling cricket outfield (circulated prior to meeting)
The cricket club propose hiring a large roller for 10 days of rolling over Easter week, sharing the cost with LSPC. Intense rolling of all the Wale grounds may reduce chafer and rabbit damage. LSPC would contribute half the cost, estimated to be £192.
After some discussion DM proposed accepting the proposal, SP seconded it, all agreed.
Volunteers will be required for 6 hours every day. The Cricket club to coordinate volunteers and to conduct the necessary risk assessment.
Minute: Cllrs resolved to share the cost of rolling with the cricket club.

d) Request from Cricket club for a second shed
There is a shortage of storage space at the Pavilion. A second shed has been suggested by the cricket club. The LSSRT need to discuss this at their next meeting. If a shed is required, they should bring the request to a future Parish Council meeting. KT to act as liaison in this matter.

e) Purchase decision regarding Picnic table & memorial bench (quotes circulated prior to meeting) A replacement picnic table was agreed at cost of £330.
Cllrs chose a memorial bench from a range circulated by the clerk.
Action: Clerk to purchase picnic table & Maytham bench after checking the dimensions.

Concerns were raised regarding the football pitch markings which have been burnt onto the grass. PT is to ascertain how long the markings will show after the season ends.
BL reported members of the public had opened the gate & parked by the pavilion whilst using the grounds

but not the pavilion. It was agreed a formal policy for access for cars & use of gate should be compiled. The Pavilion trust should notify all hirers of the policy.

Accounts (documents circulated prior to meeting)
a) 2019/20 budget and setting of precept. AH presented the budget report. The current year spend is within budget. After some discussion it was proposed and seconded
- to keep the precept unchanged at £29000
- to increase the allocation for grass cutting to cover additional groundworks
- to reduce the provision for Garden Fields from £1000 to £500 pa.
- to set aside £1000 for potential Local Highway Initiative improvements.
Minute : Cllrs unanimously approve maintaining the Precept at £29000

b) Decision regarding donations for 2018-19. PT circulated a list of donations made in previous years. £500 is allocated in the current budget for donation purposes. Some discussion followed. Whilst LSPC donated less than other PCs, reserves are available should there be an urgent specific need. It was suggested that groups requesting support should submit a form as they do in Gt Shelford PC.

Minute: Cllrs agreed to make donations to SSYI, The Wildlife Group, Twining Association and to AllSaints Church (for community magazine). Recipients SSYI, The Wildlife Group and the Twinning Association are to be invited to speak at the Annual Village Meeting.

c) To receive account balances and authorise payments in accordance with the RFOs report

issues and the scale of development with the main concerns raised, along with the cumulative effect of several developments to the area. BL to provide comment in conjunction with GSPC.

14. General Village matters
a) Councillors walk report: Postponed
b) Annual Risk Assessment: A draft of the risk assessment, circulated prior to meeting, was discussed.
It was noted the new Playground was inspected on 7 Sept 18 and needs to be booked for Sept 19. Clerk to seek quotes prior to booking. The river bank has some erosion and needs to be monitored.

Minute: Parish council approve the Risk Assessment.

c) Finalisation of grass cutting specification before quotes requested.
DJ circulated list of cuts proposed to include cuts to main allotment paths & brush cutting areas of the Wale.Action: Clerk to seek itemised quotes for consideration at the March meeting.

d) DJ proposal for a deep clean / litter pick event. Volunteer Litter picking event to be held on Sunday 3rdMarch from 2:00pm to 3:30pm, meeting at the LS Memorial Hall. This is to be followed by a ‘Meet the Parish Council’ event from 3:30 to 5:30 with refreshments.
Actions: DJ to publicise the event and clerk to source equipment.

15.Clerks correspondence
a) Request for laptop & MS Office email account subscription. Quote circulated prior to meeting.Minute: Members approved purchase of laptop at £350 but with additional memory. Also approved email subscription service. Action: Clerk to process order.

b) To approve addition tree work up to £500. Clerk noted there were still funds within the current budget for tree works and requested further tree works to cover items that require attention within 12 months as detailed in the OMC tree survey.
Minute: Cllrs approved £500 expenditure on highest priority tree work within the Wale.

16. Any other business for next agenda
- Cllr RP reported on the Good Neighbour project. The 1st afternoon tea was held & attended by 30 residents. A chair exercise group has been started. However plans for home visits have been put on hold whilst legal requirements are checked. The group would like to apply for funding but have no bank account or formal group structure.
- DJ announced SSYI will be holding their annual Big Breakfast on Saturday 23rd March.
- Users of the football pitches have complained about rabbits on the recreation ground.
- An overly long white H line has been painted on the High Street near the Navigator.

The meeting ended 10:20pm Next Parish Council Meeting: Monday 18th March 2019

Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council