Parish Council Agendas and Minutes

Present:

Little Shelford Parish Council

Minutes of Parish Council Meeting Held on Monday 19th March 2018

Andrew Hawthorn, David Martin, Sarah Penn, Richard Patterson, David Munro, Ken Turner, David Jones, Kevin Cuffley (CCC Cllr) Charles Nightingale (SCDC Cllr) Parish Clerk: Penny Tanna Members of the public: 3

  1. Apologies received and approved: B.Lury. AH to chair as DM is delayed.

  2. Declaration of interests received : None

    No Public Session requested.

  3. Presentation from Tim Watkins, Greater Cambridge Partnership – GCP’s aim is to support the growth outlined in the Local Plan with improvements to infrastructure relating to access to public transport. He spoke of the following proposals
    a. Growth of the existing Trumpington Park & Ride by surface expansion with an addition of up to 250 parking spaces. This is subject to planning approval. This increase will not be sufficient for future projected needs.

    b. A proposed new P&R on the western side of the junction of M11/A10 providing up to 2000 spaces. Access & egress from the site are still to be agreed. It was noted that Harston residents are opposing this scheme. c. Creation of a Rural transport hub at Foxton – a ‘park & rail. proposal. Cllrs noted the proposed 85 parking spaces would not be adequate. Level crossings are a limiting factor but the rail service was not in GCP hands. Cllrs asked about the Western Orbital scheme this is a Highways scheme not GCP. They are looking at smart motorways and bus lanes on the Motorway. The GCP has deferred decisions until this is made clear. He noted public consultations will be held this summer and the A1307 consultation, which directly affects the Shelfords is open until 9th April. Action: Clerk to circulate the survey link to all cllrs.

    Some discussion followed. Cllr KC is on the GCP Assembly. He expressed the opinion that the schemes were being considered in isolation and needed to be looked at holistically. The increase in road use that would be caused by proposed residential developments in Uttlesford and the Bio Campus were factors that needed to be considered.

  4. To resolve the Minutes of the Parish meeting held on 15th January 2018 are an accurate record and be signed by the Chair as such. (circulated prior to meeting)
    Minute: Agreed by all as a correct record, signed & dated by the Chair

  5. Matters arising (not covered elsewhere): The PC has received a Community Chest grant for the renovation of the River Platform. PT is awaiting a 2nd quote before proceeding.

  6. Roads, Traffic and Police report
    a) Mobility speed sign update
    RP has received the sign and installed the brackets around the village. He thanked the volunteer, TH, who helped him. The sign is currently operating on High St. He noted the sign required 2-3 trained people and a step ladder to move it. The clerk has the risk assessment document. It was decided to keep relocation arrangements informal with RP overseeing the process until there were sufficient trained persons to form a rota. NB: RP holds the key to the padlock
    DM thanked RP for completing the project and it was noted that former cllr Mary Palazzo had been the instigator of the project.

7.

b) LHI for Whittlesford Rd, Bridge Ln & Church St junction. RP reported the LHI had not been successful. He also noted the LHI schedule of schemes was incorrect, showing LSPCs projected contribution as £4000 instead of £1300. Action: Clerk to notify Highway Services of the error.

A member of the public raised concerns regarding the faded white lines on the Bridge Lane junction which he felt was contributing to the speeding cars problem. Action: Clerk to report problem to HA.

County Councillors’ Report: Cllr Cuffley noted the LSPC LHI bid was not successful. However he would support it if funding became available owing to other LHIs not proceeding.
C
CC has increase it’s precept for 18-19 by 4.99%. 2% of this is the additional Adult Social Care precept (permitted without a referendum). This is ring-fenced for Adult Social care. Social care accounts for around 77% of the budget.

KC stated he is committed to saving libraries but modernising them to include a more community central service role. He is now a White Ribbon Ambassador and wishes to spread the White Ribbon message to stand against bullying, violent behaviour perpetrated by men against women and girls.

South Cambridgeshire District Councillors’ report: Cllr Nightingale reported the Community Energy Grants scheme has funds available to voluntary and community sector groups and parish councils to support the delivery of local energy saving and green initiatives. They can apply for grants of up to £3000

Matters relating to the Pavilion, Wale Recreation Ground
a) Playground Project
review of quotations and decision on appointing a contractor. (quotes were circulated prior to meeting).
The Playground Action group reported they had successfully obtained grants from both WREN and Amey, bringing the Playground fund total to £85400.
The PC has received 3 quotes for the works. The subcommittee has examined them, rejecting one proposal as the equipment & design were less attractive although the price the same. Both remaining proposals are of a similar cost and quality, they contain similar play elements but of different style and layout. Both contractors are members of the Association of Play Industries and offered the same equipment guarantees and flexible payment terms.
HAGS £81560.02 ex vat (£84154 ex vat with the original specified roundabout)
Kompan £84435.33 ex vat
The Playground Action group were in favour of HAGs proposal but with a changed roundabout to meet the initial specifications. They felt the proposal most closely matched the desires expressed at public consultation and that it was a better, more play-rich design.
It was noted that the HAGS proposal had some alterations owing to equipment product line changes and new safety regulations.
After some discussion & study of the designs it was decided both quotes were acceptable and it was proposed the PC go ahead with the purchase of the playground. Cllr RP proposed, seconded Cllr AH, unanimously agreed.

Base of a new playground under the Statutory provision: Local Government (Miscellaneous Provisions) Act 1976, s.19.
The choice of contractor is delegated to the subcommittee (AH, DM & RP). The SC to finalise the layout and order the equipment, having ensured the terms of the contract were to their satisfaction, due diligence carried out and references taken up.

The siting of the Zip wire element was discussed. It will require tree works and grass laid on the scrubby area near the right hand boundary incurring additional costs. It was suggested that the table and benches

be eliminated from the contract to cover additional costs. The PC could seek sponsorship for new tables &

benches from the local community.

Minute: PC approved proposal to source tables and benches through local sponsorship.

Cllr DJ suggested applying for a Community Chest grant to provide new child safe gates. Action: Clerk to seek quotes and apply for funding in the next financial year.
The existing fence is to be repaired and painted using community volunteers on completion of the project The PC thanked the Playground Action Group for their efforts on behalf of the community.

b) Update on track lighting project.
AH has met a tree consultant & lighting contractor. He has viewed sample bollards. He has requested a pre-

application planning advice session with SCDC and is awaiting their response.

c) LSSRT request for a Wale Recreation Ground direction sign on Whittlesford Road.

The Trust say hirers of the Pavilion are having difficulty finding it. Cllrs agreed it a sign was needed.

Minute: A sign is to be provided. The clerk to approach Highway Services for a sign. If Highways will not provide one then PT to seek quotes for a suitable sign and purchase with a budget limit up to £100.

d) Cricket club request for improvement of the outfield on the Wale. Turf treatment such as rolling, reseeding/turfing to be considered (costs circulated prior to meeting)
The grass is in poor condition owing to rabbits & chafer damage. A member of the public noted there were holes in the left hand fence which allowed rabbit access to the grounds from the field. The fence needs repairs.
Action: Clerk to check ownership of the fence and request repairs if not the PCs
Options to repair the damaged grass were discussed. Reseeding costs of over £3000 costs were considered prohibitively high. It was suggested that the PC could provide seed for the cricket club if they would apply it themselves. Action:Clerktomakesuggestiontothecricketclub.

Minute: Members approved a second rolling of the whole ground in Spring at a cost of £150

d) Cricket cover request. The cricket club are purchasing covers. Storage of covers when not in use was discussed. It was felt they should be stored in the shed over winter but in summer stored as unobtrusively as possible, perhaps near the Pavilion to reduce the amount of visible clutter on the main Wale vistas. The clerk noted that all insurance responsibilities would lie with the Cricket Club.
The container has not been removed yet.
Action: Clerk to ascertain when it will be removed.

10. Accounts
a) To receive account balances and authorise payments in accordance with the RFOs report

PT circulated the bank balances, reserves & payments report prior to the meeting.

page3image5781520

Payments to be presented for approval

Clerk - Feb/Mar

917

Clerks expenses

12.72

MM - Litter removal

212

PestForce - mole removal

300

BHA - Plane tree consultation

264

Shelford Tree services

1200

SSE - phone box electricity

2.64

HMRC - Paye Jan-Mar

8.8

Total

£2,917.16

Bank reconciliation at 15 March 2018

Current account

28078.28

Deposit account

34090.68

Pavilion account

2026.83

64195.79

Less unpresented cheques

0

Uncleared receipts

0

0

Net bank balances

64195.79

Resolved: the account balances were received and payments list duly authorised for payment

11 . Planning report:

Recent applications :
- S/0792/18/FL
44 Hauxton Rd 2 storey front & rear extensions no comment Tree applications:

  • -  S/0824/18/TC 16a W.Rd Fell Norway Maple tree no comment

  • -  S/0694/18/TC 8 Bridge Ln General maintenance on 4 trees no comment
    - S/0677/18/TC
    24 W.Rd removal of branches growing from stump no comment

    12. Allotments
    One plot holder reported shingle had been deposited on his allotment path.

    13. General Village matters

a) Councillors walk report: SP & RP walked the village. They reported a pavement issue in Beech Cl. The Wale Rec. sign is in poor state. PT will remind DJ that he had undertaken to get it repaired. Trees near the Terrace need pruning. The Navigator sign is faded DJM to speak to them.
Clerk to notify the relevant people. AH thanked SP & RP
b) Review of annual risk assessment
postponed until May so GDPR measures are incorporated
c) Review of litter pick & meet the council event. Around 25 bags of rubbish were collected. The loan of pickers & gloves from SCDC was very helpful. The meeting was well attended by approximately 30 villagers. d) A litter bin has now been provided at the entrance to Bradmere Lane.

14.Clerks correspondence
a) General Data Protection Regulations (GDPR) will come into force on 25th May 2018. SLCC will be providing a full set of model documents and clear guidelines including the issue of the Data Protection Officer at the end of March. PT will work with DM to ensure the PC comply with the regulations.
b) The local elections will be held on 3
rd May. All cllr nomination forms must be delivered by hand to Cambourne by 4pm Friday 6th April. Clerk will post the notice up on 26th March as legally required along with a poster inviting applications from the community.
c) The chair received a request from a member of the public who had incurred car damage from a pothole in the High St. He is in dispute with the HA. He wanted to know if the PC was aware of the pothole prior to 17
th January and if the PC would be prepared to meet with the HA to assist his case. Clerk responded the PC was not aware of the pothole and that it would be inappropriate to become involved in an individual’s dispute of this nature.

d) Arrangements for Annual Village Meeting on 26th April 2018. DM presents his apologies and will not be present. Clerk has booked the Memorial Hall and will contact all groups for reports as usual. Refreshments to be served from 7pm , meeting to start at 7:30pm. LS Entertainments Committee will present donations raised at the LS Weekend to community groups. Nominated District and County Councillors will be invited to speak at the meeting clerk to issue invitations.

14. Any other business:
- DM noted he has received the Village Hall accounts and will present them at the next meeting.
- It was reported trees had been felled on premises adjacent to Bradmere Lane and the wood deposited in the Lane.
Action: Clerk to write to the land owner requesting an explanation.

The meeting ended 9:40pm Next Parish Council Meeting: Monday 21st May 18 Annual Village Meeting: Thursday 26th April 18

Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council

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Reports from Village groups and societies are attached below  30 Apr 2013, 09:09 David Martin
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064 Minutes of the Little Shelford Parish Council meeting July 11 2012  16 Jul 2012, 12:38 David Martin
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Minutes of the Little Shelford Parish Council meteing May 2012  8 Jun 2012, 06:52 David Martin
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Reports to the Little Shelford Annual Village meeting 2012  8 Jun 2012, 06:51 David Martin
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Draft minutes of the Little Shelford Annual Village Meeting April 2012  8 Jun 2012, 06:50 David Martin
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Minutes of the Little Shelford Annual Parish meeting April 2011  8 Jun 2012, 06:45 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2012  8 Jun 2012, 06:44 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2012  8 Jun 2012, 06:42 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2011  8 Jun 2012, 06:40 David Martin
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Minutes of the Little Shelford Parish Council meeting September 2011  8 Jun 2012, 06:39 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2011  8 Jun 2012, 06:38 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2011  8 Jun 2012, 06:29 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2011  8 Jun 2012, 06:25 David Martin
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Minutes of the Parish Council meeting January 2011  8 Jun 2012, 06:23 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2010  8 Jun 2012, 06:22 David Martin
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Minutes of the Parish Council meeting September 2010  8 Jun 2012, 06:20 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2010  8 Jun 2012, 06:18 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2010  8 Jun 2012, 06:16 David Martin
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Minutes of the Parish Council meeting March 2010  8 Jun 2012, 06:14 David Martin
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Minutes of the Parish Council meeting January 2010  8 Jun 2012, 06:13 David Martin
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Minutes of the Little Shelford Parish Council meeting November 2009  8 Jun 2012, 06:11 David Martin
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Minutes of the Little Shelford Parish Council meeting September 20 2009  8 Jun 2012, 06:10 David Martin
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Minutes of the Little Shelford Parish Council meeting July 2009  8 Jun 2012, 06:08 David Martin
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Minutes of the Little Shelford Parish Council meeting May 2009  8 Jun 2012, 06:07 David Martin
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Minutes of the Little Shelford Parish Council meeting March 2009  8 Jun 2012, 06:05 David Martin
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Minutes of the Little Shelford Parish Council meeting January 2009  8 Jun 2012, 05:50 David Martin
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Minutes of the Parish Council meeting Nov 26 2008  8 Jun 2012, 05:48 David Martin
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Minutes of the Parish Council meeting September 27 2008  8 Jun 2012, 05:47 David Martin
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Minutes of the Parish Council meeting May 28 2008  8 Jun 2012, 05:45 David Martin
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Minutes of the Annual Village meeting April 24 2008  8 Jun 2012, 05:43 David Martin
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Minutes of the Parish Council meeting March 23 2008  8 Jun 2012, 05:41 David Martin
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Minutes of the Parish Council meeting Jan 23 2008  8 Jun 2012, 05:39 David Martin
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Minutes of the Parish Council meeting November 28 2007  8 Jun 2012, 05:37 David Martin
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Minutes of the Parish Council meeting July 20 2007  8 Jun 2012, 05:35 David Martin
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Minutes of the Parish Council meeting March 20 2007  8 Jun 2012, 05:30 David Martin
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