Present:

Little Shelford Parish Council

Minutes of Parish Council Meeting Held on Monday 18th November 2019

Andrew Hawthorn (Chair), Sarah Penn, Brie Lury, David Jones, Ken Turner Peter Fane (SCDC Cllr)
Parish Clerk: Penny Tanna Members of the public: 2

1. Apologies received: David Martin, Nick Sample & Richard Patterson.
The clerk noted that Cllr RP’s prolonged period of absence was approved by the Parish Council following consultation with the Monitoring Officer.

2. Declaration of interests received: DJ chair of Cricket Club & SSYI.

3. To resolve the Minutes of the Parish meeting held on 16th September 2019 are an accurate record and be signed by the Chair as such (minutes circulated prior to meeting).
Minute: Agreed by all as a correct record, signed & dated by the Chair

4. Matters arising:
a) DJ has met Simon Scott to discuss Operation London Bridge protocol. Briefing notes have been circulated
b) Street Cleaning Dept has not given a clear response regarding the request for a litter bin at the Wale grounds & leaf clearance.

Public Session:
A member of the Wildlife Group stated that they maintain the trees & pollard the willows around the Bradmere Pond incurring significant costs that are not easily covered by fund raising. This is why they have formally submitted a request for an annual grant from the PC. The Chair said the request had been received & was on the agenda for discussion.
An allotment holder complained about neglected allotments and wanted to know what action would be taken. Agenda item 6 would address this issue.
Meeting resumed:

6.

Allotments
a) Cllr DJ proposed amending the allotment tenancy agreement. It would state plot holders could be charged for clearing neglected plots if they fail to attend to them after being given notice to do so by the Parish Council. An increase to the initial deposit amount required was also discussed.
The clerk noted that there were currently 12 allotment holders and 4 vacant plots of varying sizes, with rent income ranging from £500 - £600. Clerk to investigate the cost of mowing the vacant plots where possible.
Minute: Members agreed to implement the new tenancy agreement. Existing tenants to be contacted to introduce the new agreement for the current year or in October 2020.

Actions: Clerk to book the tree consultant. Research how the river bank can be repaired, consulting with the Environment Agency, Wildlife Group and others.

d) Management of Wale Grounds
Cllr DJ will be arranging a Wale working group in the New Year to include members of the Pavilion Trust and the sports clubs. He would like to create a list of projects to maintain and improve the grounds including riverbank repairs, new fencing and renewal of tree stock. A provision for Wale Maintenance will be considered for the 2020-21 budget. Grants may be sourced for a ‘Save the Wale’fund to carry out projects.
Action: DJ/AH to liaise with the LSSRT & clubs

11. General Village Matters a) Councillors walk report.

AH reported the grass at the Wale entrance has been damaged by cars driving in. Introduction of a parking policy and signs were discussed. The cricket covers have not been stored and the goal posts are very prominent.
Action: AH to request the sports clubs to attend to these issues.

Pavements are covered in leaf debris which the Street Cleaning service is aware of.
There is still graffiti on the Lodge’s boundary wall
He thanked Michael for clearing grass from pavements on the High St giving a welcome additional width and for clearing shrubs from the Newton Rd street sign.

b) Update on the Housing Needs Survey (HNS)
AH consulted South Cambs District Council. Hastoe Housing Association was chosen to assist with the HNS. The Parish Council will draft a letter to accompany the questionnaire, to be sent out in the New Year. Acre will aim to present the results at the Parish Council meeting in March and at the Annual Village meeting in April.

c) Need for a new Neighbourhood Watch coordinator for the High Street.
The clerk reported the existing coordinator has stood down. The Chair requested any resident of the High Street interested in taking on the role to contact the clerk. Councillors will also seek a volunteer.

12. Roads, Traffic and Police Report
a) LHI Newton Road bid report & approval of contribution

A Cambridgeshire Highways engineer has sent a feasibility report which gives the optimum solution as a 40mph buffer zone along with 2 village gateways on either side of the carriageway. Cllr RP has responded to them requesting amendments to the location of the 30mh signs & village gateways.
The total cost is estimated at £7598 with the initially agreed PC contribution as £2500. The PC needs to confirm this contribution if they want the bid will go forward for consideration.

Minute: Members confirm acceptance of the PC contribution of up to £2500 in principal, subject to suitable amendments to the feasibility report. Clerk to liaise with contact Cambridgeshire Highways accordingly.

b) Update from Street cleaning dept regarding gutters – refer to Agenda item 4

13. Planning Report
a) Notification received of a Public Consultation for a retirement village & 50 acre country park in greenbelt

on Stapleford outskirts: Meeting dates: 19th & 22nd November.

Cllrs AH, BL & KT will attend the consultation

b) Recent applications:

• -  S/3851/19/FL – 81. High St - Rear & side extension & external alterations – no objection

• -  S/3256/19/FL – 10 Newton Rd – Loft conversion – no objection

• -  S/3658/19/DC – 42 High St – Discharge of conditions notice only

• -  S/3337/19/DC – 74 High St – Discharge of conditions notice only

• -  S/3761/19/TC – 42 High St – Lift Lime tree crown by 4m – no objection

• -  S/3752/19/TC – Manor Farm – Fell 3 trees – Ash, Pine & Hawthorn – no objection

• -  S/3453/19/TC – 29 Church St – Fell conifer tree – no objection
  It was hoped that applicants felling trees would replace with new trees to maintain the village green scape.

  14. Status of Village Design Guide – no update

  15. Clerks correspondence
  a) The reminded cllrs that purdah rules apply during period before the General Election
  b) Meeting dates for 2020 will be circulated once AllSaints respond with their dates.
  c) SCDC will be upgrading the 4 streetlights in The Terrace & Garden Fields to LED by March 2021. d) Co-option of new councillor – posters displayed around village. One response to date.
  e) Standing Orders update – no progress
  f) Cabinet & Parish Councils Liaison Meeting scheduled for 19th November is postponed
  g) Cambridgeshire & Peterborough Minerals & Waste Local Plan consultation between - 15 Nov 19 to 09 Jan 20. See documents online at cambridgeshire.gov.uk/mwlp
  h) Network Rail VIP event introducing a new station at Cambridge S. is postponed to January
  i) Network rail has asked to attend the January PC meeting to present proposals for a new station south of Cambridge – members would prefer not at this stage.

  17. Any Other Business for next agenda
  All Saints Church are holding a special Commemorative Evensong with the choir ofSt Catharine’s College Cambridge on 24th November

  The meeting ended 10:20pm Next Parish Council Meeting: Monday 27th January 2020

  Signed __________________________________ Date _________________________ Chair, Little Shelford Parish Council

  
  

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